Custom Fields
  • 27 Feb 2023
  • 2 Minutes to read
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Custom Fields

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  • PDF

Article Summary

The Custom Fields Master List is for things that you want to track that don't already have place in Generations. This the place for things like additional phone number, second case manager, allowed to drive, blood type, cell phone, discharge date, living will/location, hospital preference, position applied for, and more.

  • Use items from this master list in on the Custom Fields tab in either Client or Caregiver file.
  • You can have an unlimited number of Custom Fields.
  • Custom Fields can be displayed using the Column Chooser in the Client and Caregiver Lists.
  • Custom Fields can be used with Report Writer.



  • +New: Click to add a new Custom Field.
  • Yellow Pencil: Click to edit an existing Custom Field.
  • Red X: Click to delete a Custom Field. You cannot delete a Custom Field if it is assigned to a Client or Caregiver.
  • 1 to 63 of 63 Records: Click the arrows to move through the list.


Here are examples of Custom Fields that we have seen used by agencies.

For Caregivers

  • additional phoned
  • declined insurance
  • department
  • emergency contact
  • gave uniform/shirt
  • ID number
  • mailing address
  • maximum hours
  • Quit-first time
  • returned-first time
  • scrubs verified
  • supervisor
  • withholding allowance

For Clients

  • 2nd Case Manager
  • additional phone
  • Allowed to drive Y/N
  • blood type
  • file number
  • firearms in the home
  • hospital preference
  • legally authorized rep
  • living will/location
  • Medicaid copay
  • native or preferred language
  • pet name
  • pharmacy of choice
  • responsible party
  • spouse name
  • supervisor
  • waitlist
  • wedding anniversary

Add A Custom Field To The Master List

  • Click the Client or Caregiver list at the top of the Home screen. 
  • Select Custom Field.
  • Click the +New button.
  • Enter the item in the Custom Field area.
  • If this item should be visible in the Client's file, add a checkmark to Client.
  • If this should be visible in the Caregiver's file, add a checkmark to Caregiver.
  • If you want this to print on the Information Summary report for the Client/Caregiver, add a checkmark in Print on Info Summary. 
  • Sort Order (optional.) By default the fields sort alphabetically. If you want them sorted in a custom order, enter a number in the sort order field. If you do not enter number in some of the Custom Fields, those without numbers sort first. If you enter the same number in more than one field, then the system will sort secondary by alpha.
  • If you want the field to automatically appear in each new Client or Caregiver, add a checkmark in the default checkbox.
  • Click update.

Custom Fields in Clients and Caregivers

On Client And Caregiver Lists

Show Custom Fields on the Client and Caregiver lists as desired:

  • Click the Column Chooser button.
  • Add a checkmark next to the Custom Field you want displayed in the list.
  • Use the arrows on the right to arrange your preferred order.
  • Click OK.

In Client And Caregiver Files

  • Open a specific person's file.
  • Click on Custom Fields.
  • Click +New to add a Custom Field.
  • Select the Custom Field from the list.
  • Add additional words in the description

Custom Fields in Report Writer

Much like in the Client and Caregiver lists, you can use Custom Fields in Report Writer. Report Writer allows you to create reports that are currently not available in the formatted reports.

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